Workspace365 offers the latest in flexible workspaces and coworking desks. The objective of the space is to provide our members with a mixture of both professional and casual environments to suit their businesses.
To ensure that the space is enjoyed by all, we ask our members and guests to please refer to the following rules/guidelines for our Community. These guidelines are designed to create a respectful, inclusive, and productive environment for all in our Community:
1. Respect Personal Space:
- Keep noise levels at a reasonable volume to avoid disturbing others.
- Use headphones for music or video calls to minimize disruptions.
- Respect others' designated work areas and belongings.
- Avoid phone conversations in the hallways, as it may cause disruptions to others. There are designated areas for you to take your calls if required.
- Meeting rooms are available for booking.
2. General Cleanliness:
- Clean up after yourself in common areas and shared facilities.
- Avoid leaving food, rubbish, or personal items in shared spaces.
- Keep your workspace tidy and organized.
3. Reception Waiting Area:
- The reception area is where clients can meet and greet their visitors and is not a place to hold meetings.
- Any newspapers/magazines/books should not be removed from the tables as they are provided for clients and visitor use.
- Feet should not be put up on the lounge chairs, and furniture in this area must not be removed.
4. Kitchen/Breakout Areas:
- The breakout kitchen is available to all clients.
- Please assist us by keeping our kitchens clean and tidy
- Rinse and place dirty cutlery and bowls into the dishwasher after use.
- The furniture in the breakout and kitchen areas must not be removed.
5. Business Lounge:
- The Business Lounge is an area for reading papers, having a coffee or for clients to check their email.
- Your Workspace365 Centre Team will be able to show you the designated Business Lounge area locations at your Centre.
- Avoid using speakerphone or engaging in loud conversations, please use dedicated areas for calls or book a meeting room.
- Please respect our furniture by not placing your feet on the lounge chairs or tables.
- Furniture from this area must not be removed, as it is for use by all clients.
- Fair use policy applies.
6. Cowork Space/Flexi Desks:
- These desks may be booked via our portal or booked by our Centre when required, they are a chargeable service and can be booked on a daily or monthly basis.
- Chairs and other furniture from the co work area must not be removed.
7. Meeting Rooms:
- Meeting rooms are bookable for any duration with a minimum of 30 minutes booking.
- If you wish to enter a meeting room to take a phone call, or to work quietly you may do so, note that it is minimum 30min booking time slots.
- Meeting rooms should be left clean after use e.g. whiteboards should be left clean and furniture should not be removed.
- Clients will be held responsible for any items that they or their visitors damage or go missing, both in the meeting rooms and throughout the centre.
8. Personal belongings:
- We recommend that you don’t leave your personal belongings such as laptops or mobile phones unattended.
- Please ensure all your personal items are within your dedicated office area.
- Please ensure whenever you are out of office that your items are secure / office door is locked.
9. Heaters:
- Heaters are not to be used in any offices/meeting rooms or anywhere in the centre as it interfereswith the sensors.
- These sensors detect and balance the temperature throughout the floor.
10. Be Mindful of Others:
- Use meeting rooms or phone booths for private or extended conversations.
- Avoid using speakerphone or engaging in loud conversations in open areas.
- Be aware of cultural differences and practice sensitivity and inclusivity.
11. Collaboration and Networking:
- Encourage a friendly and supportive atmosphere for networking and collaboration.
- Offer help or guidance to others if you are able to do so.
- Seek permission before joining someone else's work or conversation.
12. Internet Usage:
- Limit bandwidth-intensive activities to non-peak hours.
- Avoid streaming large files or downloads that could slow down the internet for others.
13. Adhere to Co-Working Space Policies:
- Familiarize yourself with the specific rules and policies of the co-working space, as per your contract.
- Respect any restrictions on the use of facilities and/or equipment.
- ‘Fair use’ rules apply
14. Safety and Security:
- Keep entry doors closed and locked when necessary to ensure security.
- Report any suspicious activity or safety concerns to the management.
15. Respect Personal Boundaries:
- Avoid engaging in aggressive or disrespectful behaviour towards others.
- Refrain from using offensive language or making inappropriate jokes.
- Respect cultural differences and practice sensitivity and inclusivity.
16. Events and Gatherings:
- Coordinate with the co-working space management before organizing events.
- Ensure events do not disrupt others' work and follow any guidelines set by the management.
17. Feedback and Conflict Resolution:
- Provide constructive feedback to the co-working space management for improvements.
- Address conflicts or issues with fellow co-workers calmly and respectfully.
18. Be Responsible and Eco-Friendly:
- Use resources wisely, such as electricity and water.
- Recycle or dispose of waste properly.
19. Pets – (only applicable to those locations who enable Pets to be onsite):
- Pet parents who want to bring their pets to work must agree to our Pet Policy.
- Concerns related to pets should be raised with the pet parent or with your onsite Workspace365 Team Member.
All Members are required to agree to these guidelines to ensure a harmonious and conducive environment for everyone in the co-working space.
Breaches of these guidelines will result in a warning. Continued breaches of these guidelines may result in termination of your Workspace365 Membership with 14 days' notice.
Regular reminders and periodic review of these guidelines can help reinforce positive behavior and maintain a welcoming atmosphere for all Members within our Community.