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Settling into the right workspace is always a game-changer. Team members find the perfect environment and working arrangement to maximise their productivity, collaboration and job satisfaction.

But this doesn’t necessarily mean traditional office layouts with restrictive rental terms and expensive, often under-utilised facilities.

Instead, there is a growing trend behind coworking spaces, with businesses of all shapes and sizes exploring these vibrant environments for their flexibility, networking opportunities with coworkers, and cost-effectiveness.

In this comprehensive guide, our experts at Workspace365 will provide everything you need to navigate the bustling world of coworking spaces and find the perfect spot for your business, whether you’re looking for a coworking space near you or considering options for shared office space in major cities like Brisbane, Sydney, or Melbourne.

Consider Business Goals and Needs

Taking the time to outline and understand your business goals and needs is the first step in finding the ideal coworking space for your business.

Are you a solo entrepreneur looking for vibrant coworkers with whom you can collaborate? Are you a small team needing a dedicated space to grow? Perhaps a larger enterprise requiring flexible, shared office space solutions across multiple cities like Melbourne, Brisbane and Sydney?

Determine what you want to achieve in this space before you start reviewing your options.

Define Expectations

Do you prefer a bustling environment or a quieter setting? How important are networking events to you? Knowing what you expect from a coworking space will streamline your search.

For instance, a dedicated coworking space in Sydney or Brisbane might offer more networking opportunities compared to a smaller city or regional area.

Understand Financial Capabilities

‘How much does a coworking space cost?’ is a common question, and finding a spot that meets your budget will, ultimately, determine its viability. Naturally, prices vary based on location, amenities, and space type, so take great care to tailor your budget and remember to consider hidden costs like deposits and membership fees.

There are, however, ways you can improve the limits of your budget. For example, coworking spaces are flexible and offer memberships without lock-in contracts. That means you and your team only pay for the space you need, when you need it (including all related amenities, meeting room hire, and much more). Additionally, many new businesses often wonder, ‘Are coworking spaces tax deductible?’ The answer is yes; in many cases, they are a direct business expense, which can be a significant financial advantage as an ongoing tax deduction.

Determine Space Requirements

How much physical space does your team require? Do you need a large communal area for brainstorming sessions, or are smaller, more private spaces more conducive to your workflow? The option to rent coworking space offers various configurations, from individual desks to private offices. For businesses in bustling cities like Brisbane, Sydney or Melbourne, these shared office space solutions can cater to both small startups and larger teams, ensuring that everyone has the room they need to be productive.

Choose a Convenient Location

Location is everything for staff, coworkers, contractors and even clients who will need to visit the shared workspace. Whether you’re searching for coworking spaces near you or a shared office space in major cities like Melbourne, Brisbane and Sydney, consider proximity to public transport, eateries, and other amenities. A convenient location saves time and can enhance your business’s visibility and networking potential.

Workspace Availability

Consider the availability of different types of workspaces. Do you need a hot desk, dedicated desk, or private office? The availability of these options can vary significantly. For instance, if you want to rent coworking space in a popular area, you might need to reserve your desired spaces well ahead of time, so plan accordingly.

Evaluate Amenities and Facilities

High-speed internet, printing services, meeting rooms, and kitchen facilities are standard, but some spaces offer more, like end-of-trip facilities or meditation rooms. Consider what amenities are non-negotiable for your business and team’s well-being.

Community Atmosphere

The community within a coworking space can significantly impact your daily work life. Are you looking for a community of tech innovators, creative freelancers, or a diverse mix of professionals? The vibe can vary greatly from one space to another. For example, a coworking space in Brisbane might have a different community feel than an outer city coworking space in Sydney. The right community can provide invaluable networking opportunities and a sense of belonging for you and your coworkers.

Prioritise Employee Satisfaction

The space should not only meet your business needs but also provide a comfortable and inspiring environment for your team. Consider factors like ergonomic furniture, natural lighting, and leisure areas. In cities like Melbourne, shared office space options often include amenities like breakout spaces, adding to your employees’ overall job satisfaction and well-being.

Security Concerns

Security is paramount, especially when dealing with sensitive client information or valuable equipment. Inquire about the security measures in place at the coworking space. Are there secure Wi-Fi networks, CCTV cameras, and restricted access areas? Understanding these aspects can help alleviate concerns and ensure a safe and secure environment for your business operations.

Additional Services

Beyond the basics, many coworking spaces offer additional services that can be a game-changer for your business. These might include administrative support, mail handling, printing services, or even access to venture capital and mentoring programs. For businesses looking for coworking spaces near them, these extra services can provide a significant boost, offering resources that might otherwise be inaccessible or unaffordable.

Take a Tour and Access

Before making a decision, take the time to tour potential spaces. Photos and descriptions can only tell you so much. A visit lets you get a feel for the atmosphere, assess the amenities firsthand, and speak with current members. Seeing the space in person can provide critical insights and help ensure that your choice aligns with your business needs and culture.

Interested in exploring our coworking and shared office space options available across QLD, NSW and VIC? Book a tour today, or contact a member of our team by calling 1800 967 566 for more information.